Since curly quotes seem to be the favored presentation in the US publishing world, I'm sharing here the process for changing your straight quotes to curly, unless you have a professional formatter who does that for you.
NOTE: This changes EVERY quote mark, single or double, already curly or not. So makes a formatting mess of clutter if you do it with track changes on. Turn that off.
REMINDER: I suggest adding within your MS a track changes comment everywhere a reverse quote mark starts a word (like ’em) so you can double check and make sure those remain the closing curly quote, not the opening curly quote.
These are do-it-yourself instructions for MSWord 2007/2010/2013. For MSWord 2003, see link below.
- Turn off Track Changes
- Go to File tab
- Choose Options
- Select Proofing
- Set AutoCorrect’s “AutoFormat as You Type” to “Replace as You Type”
- Replace “Straight Quotation Marks” with “Smart Quotation Marks”
- Then exit to return to your MS on the screen and do a global Find/Replace for double quote marks.
- Repeat a global Find/Replace for single quote marks.
If you have any problems, here’s a good site to check: http://www.addintools.com/documents/word/where-autoformat.html.
Denise Barker, author + blogger + copy editor